Which Confidential Documents Need Destruction?
January 20, 2016
Posted by JD Stride

The term privacy carries a huge weight when you work in some professional environment. In every sector, privacy has its own importance and it is not only inappropriate but downright dangerous to compromise with the privacy factor. The privacy need to be on the top of the priority list. In medical and legal sector privacy is a very importance term. In medical cases, the doctor is supposed to keep all the private issues with him. If the doctor is not concerned about the privacy factor then no patient would be willing to discuss his private medical problems with the doctor. In legal cases also the lawyer and the client are authorized to have confidential and secure discussions.

In companies, people deal with a lot of classified information. Companies create and manage a lot of papers like bills, contacts, bank contract, customer orders and many more. All these papers carry private information like first name, last name, and address.  Since the information written on the papers in private and so the papers are required to be handled properly. In fact when the work is accomplished, the papers are not meant to be thrown way casually. The private information will always be confidential, no matter if the company has completed its work or not. And so this demands for proper technique for the disposal of confidential data.  There are a variety of document which contain confidential information. Here we have the list of document which generally contains confidential information and so you need to use proper technique to dispose them.

1.       Basic Document Destruction

There are few things which come under basic documents. Medical documentation, designs, proposal, drafts and legal document are considered to have confidential information. For example a medical document has the information about the type of disease a particular person is suffering from.

Credit cards, customer list, tax returns, social security and credit appliances are the things which can reveal the identity of the person. In many companies the customer is required to submit the copies of these documents. And then it is the responsibility of the company to keep all this information within them.

Price lists, checks which have personal information and credit cards are possessions which have highly confidential information. Business plans are other important documents which are needs to be taken a good care of.

Any document which is authorized to be private like financial GLB, Health care HIPPA or any FACTA documentation.

2.       Electronic media

Apart from document, electronic media may also contain important and confidential information. Electronic media like CDs, DVDs, computer disks, pen drives and other things may contain information and so these things are required to be destroyed in proper manner. Any information leak may create a huge loss to the company’s reputation.

3.       Empty Packaging

Empty packages should also be destroyed properly. The empty package many have some seal or an address written over it. The third party may misuse the presence of seal on the package. The third party may send some harmful and illegal things to any other person under the name of that seal. Also the empty package may also give the information of the thing which was previously stored in it. And so the empty packages should also be destroyed. One should not throw them casually.

4.       Recalled items

All the recalled items are also required to be destroyed safely. It happens some time that the information is not transfers properly form one place to another. And this demands for the information to be recalled or to be transferred again.

In cities like Melbourne, the companies are taking many steps to make their data protection policies robust and stringent. The above mentioned are the things which contain personal information and they are required to be destroyed properly.  Under the law Data Protection Act 1998, the Information Commissioners Office (ICO) says that if a company is dealing with the private information of people the it is the duty if the company to protect all the private data. And if the company reveals the private information then it will be charged for the violation of this law.

There are many companies which are dealing to solve the issue of confidential data protection. These professionals help you in destroying all the confidential data in safe and secure manner. The professionals provide you with an efficient ways to shred off the private data. You just need to specify all the requirement and working conditions and then the professions will provide you with a technique which can match up with your work.

We at Inconfidence have experienced and efficient professionals so if you are facing a problem of confidential data disposal then you can contact us, we will help you in making your work trouble free and simple.